Best Workflow Software

Laura Parker
May 2024

Managing workflows efficiently is more important than ever. Workflow software has become a crucial tool for organizations looking to streamline operations, improve productivity, and reduce errors. This article delves into the world of workflow software, providing an overview of the best options available and offering insights into how these tools can benefit your business. Whether you’re looking for free solutions or premium software, understanding what makes a workflow software tool effective is essential. Let’s explore the various aspects of workflow software and help you find the best fit for your needs.

Best Workflow Software

What is a workflow software

Workflow software is a powerful tool designed to help businesses streamline their operations by automating and managing their workflows. Essentially, workflow software allows organizations to create, execute, and monitor a series of tasks and processes necessary for completing a project or achieving a specific business goal. By using workflow software, businesses can ensure that every step in a process is completed in the correct order and by the appropriate team member, reducing the risk of errors and improving overall efficiency.

Key features of workflow software typically include:

  • Visual workflow editor: Design workflows using an intuitive, drag-and-drop interface.
  • Task assignment: Assign tasks to individuals or teams, ensuring accountability.
  • Deadline setting: Set deadlines for tasks to keep projects on track.
  • Real-time tracking: Monitor progress in real-time, providing visibility into each step of the workflow.
  • Integration capabilities: Integrate with other business tools such as email, project management software, and CRM systems for a seamless workflow experience.
  • Deviation capture: Identify and capture deviations from standard processes to improve and adjust workflows as needed.

Workflow software can also capture deviations from standard processes, allowing businesses to identify areas for improvement and make necessary adjustments. This adaptability ensures that workflows remain relevant and efficient, even as business needs evolve. Overall, workflow software is essential for businesses looking to improve their operational efficiency, reduce errors, and enhance collaboration across teams.

Is workflow an ERP system

When exploring the best workflow tools, it’s essential to understand the distinction between workflow software and ERP (Enterprise Resource Planning) systems. While both systems aim to improve business efficiency, they serve different purposes and offer unique functionalities.

  • Workflow Software: Focuses on automating and managing specific business processes. It helps businesses design, execute, and monitor workflows to ensure tasks are completed efficiently and accurately. Key features of the best workflow tools include task assignment, real-time tracking, and integration with other business applications.
  • ERP System:  Comprehensive software solutions designed to manage and integrate a company’s core business processes. An ERP system typically includes modules for finance, human resources, supply chain management, and more, providing a centralized platform for managing various business functions.

Here are some key differences between workflow software and ERP systems:


Workflow Software: Focuses on specific tasks and processes within a business.

ERP System: Provides an all-encompassing solution for managing a wide range of business operations.


Workflow Software: Highly customizable to fit unique business processes.

ERP System: Often requires significant customization and can be more rigid.


Workflow Software: Integrates seamlessly with other specialized tools and applications.

ERP System: Acts as a central hub, integrating various business functions within one platform.


Workflow Software: Generally more affordable and easier to implement.

ERP System: Can be expensive and complex to deploy.

In summary, while both workflow software and ERP systems aim to enhance business efficiency, they do so in different ways. Understanding these differences is crucial when selecting the best workflow tools for your organization.

Best Workflow Software

What is the best type of workflow to use

When considering the best workflow software, it’s important to understand the different types of workflows and determine which is most suitable for your business needs. Each type of workflow offers unique benefits and can be tailored to specific tasks and processes. Here are the main types of workflows and insights into the capabilities of free versus paid options:

Sequential Workflows:

  • Tasks are completed in a specific, linear order.
  • Ideal for processes where each step depends on the previous one.
  • Free Options: Often provide basic task management features, suitable for simple sequential workflows.
  • Paid Options: Offer advanced tracking, automation, and integration features for more complex sequential processes.

Parallel Workflows:

  • Multiple tasks are performed simultaneously.
  • Suitable for processes where tasks can be completed independently of each other.
  • Free Options: Allow basic parallel task management but may lack advanced coordination tools.
  • Paid Options: Include robust features for managing and synchronizing parallel tasks effectively.

Rule-Based Workflows:

  • Tasks are governed by a set of predefined rules and conditions.
  • Useful for processes requiring decision-making based on specific criteria.
  • Free Options: Basic rule-setting capabilities, often limited in complexity.
  • Paid Options: Advanced rule management, customization, and integration with other business systems.

State Machine Workflows:

  • Tasks move between different states, often with loops and repeated steps.
  • Best for complex processes with multiple stages and iterations.
  • Free Options: Limited support for state transitions and iterations.
  • Paid Options: Comprehensive state management, with detailed tracking and reporting features.

Dynamic Workflows:

  • Flexible workflows that can adapt to changes and new information.
  • Ideal for environments where processes frequently evolve.
  • Free Options: Basic flexibility, but often lack real-time adaptability.
  • Paid Options: High adaptability with real-time updates and extensive customization.

While the best workflow software free options can be useful for simple needs, they often lack the advanced features required for more complex processes. On the other hand, paid options tend to be feature-rich, offering extensive customization, integration, and automation capabilities. beSlick stands out as a low-cost, feature-rich solution, providing comprehensive workflow management tools without the high price tag. This makes beSlick an excellent choice for businesses looking for a powerful yet affordable workflow software option.

How do I choose a good workflow software

Choosing the best workflow software for your business can be a daunting task given the plethora of options available. To make an informed decision, consider the following factors:

Ease of Use:

  • The software should have an intuitive interface that is easy to navigate.
  • Look for drag-and-drop functionality and pre-built templates to simplify workflow creation.
  • beSlick is designed to be user-friendly, ensuring even school leavers can document and manage workflows effortlessly.


  • The best workflow software should grow with your business.
  • Ensure the software can handle an increasing number of tasks and users without compromising performance.
  • beSlick offers scalable solutions suitable for businesses of all sizes.


  • Choose software that allows you to tailor workflows to your specific business processes.
  • Look for options that support custom fields, forms, and dynamic due dates.
  • beSlick provides extensive customization features to meet unique business needs.

Integration Capabilities:

  • The software should integrate seamlessly with other tools you use, such as email, project management software, and CRM systems.
  • Integration enhances efficiency by enabling smooth data flow between systems.
  • beSlick integrates with various popular business tools to streamline operations.


  • Evaluate the cost of the software in relation to its features and benefits.
  • While free workflow software can be appealing, it often lacks advanced features required for complex processes.
  • beSlick offers a low-cost, feature-rich alternative, providing excellent value for money.

Support and Training:

  • Ensure the software provider offers comprehensive support and training resources.
  • Access to tutorials, documentation, and customer support can significantly impact your experience with the software.
  • beSlick provides robust support and training to help users maximize the software’s potential.

When evaluating free workflow software, keep in mind that while they might offer basic functionalities, they often fall short on advanced features such as automation, integration, and detailed reporting. Paid options, like beSlick, provide a more comprehensive suite of tools designed to enhance productivity and streamline business processes.

By considering these factors, you can choose a workflow software that not only meets your current needs but also supports your business as it grows.

What is the best workflow management software

When searching for the best workflow management software, it’s essential to consider both free and paid options to find the right fit for your business needs. Here, we’ll explore some top choices, highlighting their key features and benefits.

Top Free Workflow Software Options – Basic Free Software

Key Features:

  • Basic task management
  • Simple workflow creation tools
  • Limited integration capabilities


  • No cost, ideal for small teams or startups with straightforward processes
  • Provides a starting point for understanding workflow management

While free workflow software can be useful, it often lacks advanced features necessary for more complex business needs. These limitations can hinder efficiency and scalability as your organization grows.

Top Paid Workflow Software Options – beSlick

Key Features:

  • Comprehensive workflow creation with visual editor
  • Advanced task assignment and tracking
  • Extensive integration capabilities
  • Customization options for dynamic workflows
  • Real-time progress monitoring and reporting
  • Deviation capture to identify and improve processes


  • Affordable pricing compared to other premium software
  • Feature-rich platform suitable for businesses of all sizes
  • Supports scaling and evolving business processes

Other Paid Options

Key Features:

  • Enhanced automation and customization
  • Robust reporting and analytics
  • Integration with a wide range of business tools


  • Ideal for larger organizations with complex workflow requirements
  • Provides advanced features to improve productivity and efficiency

In summary, while free workflow software options can be a good starting point, they often fall short in providing the comprehensive features needed for effective workflow management. Paid options, such as beSlick, offer a more robust and scalable solution with advanced capabilities that support complex workflows and business growth.

By choosing the best workflow management software, you can ensure your organization operates more efficiently, reduces errors, and improves overall productivity.

Best Workflow Software

Which tool is most effective to support workflow management

Selecting the most effective tool to support workflow management is crucial for enhancing productivity and streamlining operations. The best workflow management software should offer comprehensive features that cater to your business’s specific needs. Here are key criteria to consider and why beSlick stands out:

User Satisfaction:

  • High user satisfaction is a strong indicator of the software’s effectiveness.
  • Look for tools with positive reviews and testimonials from businesses similar to yours.
  • beSlick consistently receives high marks for its user-friendly interface and robust functionality.

Integration Capabilities:

  • Effective workflow management software should integrate seamlessly with other business tools you use daily, such as CRM systems, email, and project management software.
  • Integration ensures smooth data flow and reduces the need for manual data entry.
  • beSlick offers extensive integration options, making it a versatile choice for various business environments.


  • The tool should allow for extensive customization to fit your unique workflows.
  • Custom fields, forms, and dynamic due dates are essential features for adapting workflows to specific processes.
  • beSlick excels in customization, enabling businesses to tailor workflows precisely to their needs.

Real-Time Monitoring and Reporting:

  • Real-time tracking of workflows helps in identifying bottlenecks and ensuring tasks are completed on time.
  • Detailed reporting features provide insights into workflow performance and areas for improvement.
  • beSlick offers real-time monitoring and comprehensive reporting, giving you full visibility into your processes.


  • As your business grows, your workflow management software should scale accordingly.
  • Ensure the tool can handle an increasing volume of tasks and users without compromising performance.
  • beSlick is designed to scale with your business, providing consistent performance even as demands increase.

Support and Training:

  • Robust support and training resources are essential for maximizing the benefits of workflow management software.
  • Access to tutorials, documentation, and responsive customer support can significantly enhance your experience.
  • beSlick provides excellent support and training, ensuring you can leverage the software to its fullest potential.

By considering these criteria, you can choose the best workflow management software that not only meets your current requirements but also supports your business as it evolves. beSlick stands out as a feature-rich, scalable, and affordable solution, making it an effective tool for managing workflows efficiently.

What is the best program to create a workflow

Choosing the best workflow management app is essential for creating efficient and effective workflows. The right program should offer user-friendly features, robust functionality, and seamless integration with your existing tools. Here are some key considerations and why beSlick is an excellent choice:

User-Friendly Interface:

  • The best workflow management app should have an intuitive and easy-to-navigate interface.
  • Look for drag-and-drop functionality that simplifies the creation of workflows.
  • beSlick features a user-friendly visual editor, making it simple for users of all skill levels to create workflows.

Customization and Flexibility:

  • The app should allow for extensive customization to tailor workflows to your specific needs.
  • Features like custom fields, dynamic due dates, and flexible forms are crucial.
  • beSlick excels in customization, offering a wide range of options to adapt workflows to unique business processes.

Integration with Other Tools:

  • Effective workflow management requires integration with other business applications, such as CRM systems, project management tools, and email platforms.
  • beSlick integrates seamlessly with various popular tools, enhancing its utility and efficiency.

Collaboration Features:

  • The app should facilitate collaboration among team members, enabling easy task assignment and communication.
  • Real-time updates and notifications help keep everyone on the same page.
  • beSlick offers robust collaboration features, ensuring that team members can work together efficiently and stay informed of task progress.

Mobile Accessibility:

  • In today’s mobile-centric world, having access to your workflow management app on the go is vital.
  • Ensure the app offers a mobile version that maintains full functionality.
  • beSlick provides mobile accessibility, allowing users to manage workflows from anywhere, anytime.


  • While free workflow management apps can be useful, they often lack advanced features needed for more complex workflows.
  • beSlick offers a low-cost solution with rich features, providing excellent value for businesses of all sizes.

By focusing on these key considerations, you can select the best workflow management app that suits your business needs. beSlick stands out as a comprehensive, user-friendly, and cost-effective option, making it an excellent choice for creating and managing workflows.

What is the best way to create a workflow

Creating an effective workflow is essential for streamlining operations and improving efficiency. With the right workflow software, you can design workflows that enhance productivity and ensure tasks are completed accurately and on time. Here are the best practices for creating a workflow using workflow software like beSlick:

Identify Your Goals:

  • Start by clearly defining the objectives of your workflow.
  • Determine the specific tasks that need to be completed and the desired outcomes.
  • Using workflow software, you can outline your goals and visualize the end-to-end process.

Map Out the Process:

  • Break down the workflow into individual steps and arrange them in a logical sequence.
  • Use a visual editor provided by workflow software to create a clear and detailed map of the process.
  • beSlick allows you to drag and drop tasks, making it easy to visualize and adjust your workflow.

Assign Roles and Responsibilities:

  • Assign each task to a specific team member or department to ensure accountability.
  • Clearly define roles and responsibilities to avoid confusion and ensure smooth execution.
  • beSlick enables you to assign tasks and set deadlines, providing real-time updates on progress.

Set Deadlines and Milestones:

  • Establish deadlines for each task to keep the workflow on track.
  • Include milestones to monitor progress and ensure timely completion.
  • beSlick allows you to set dynamic due dates and milestones, adapting to changes in real-time.

Integrate with Other Tools:

  • Ensure your workflow software integrates seamlessly with other tools your team uses, such as email, CRM, and project management software.
  • Integration facilitates smooth data flow and enhances overall efficiency.
  • beSlick offers robust integration capabilities, connecting with various business applications.

Test and Refine:

  • Test the workflow to identify any potential issues or bottlenecks.
  • Gather feedback from team members and make necessary adjustments to improve the process.
  • beSlick provides detailed reporting and analytics, helping you refine your workflow based on real-time data.

Monitor and Improve:

  • Continuously monitor the workflow to ensure it remains effective and efficient.
  • Use data and feedback to make ongoing improvements and adapt to changing business needs.
  • beSlick allows you to track performance and capture deviations, enabling continuous improvement.

By following these best practices and utilizing workflow software like beSlick, you can create workflows that enhance productivity, reduce errors, and improve overall business efficiency.

Best Workflow Software

Unlock Your Business Potential with the Best Workflow Software

In today’s competitive business landscape, leveraging the right tools can make all the difference. Workflow software is essential for organizations aiming to streamline their operations, enhance productivity, and reduce errors. By implementing effective workflows, businesses can ensure that tasks are completed accurately and efficiently, leading to improved outcomes and greater customer satisfaction.

Choosing the right workflow software involves considering factors such as ease of use, scalability, customization, and integration capabilities. While free options can provide a starting point, they often lack the advanced features required for more complex workflows. On the other hand, feature-rich solutions like beSlick offer comprehensive tools to meet the diverse needs of businesses, providing excellent value for money.

beSlick stands out as a low-cost, highly effective workflow software option. Its user-friendly interface, extensive customization options, robust integration capabilities, and real-time tracking features make it an ideal choice for businesses of all sizes. By adopting beSlick, organizations can streamline their processes, improve collaboration, and drive continuous improvement.

Now is the time to unlock your business’s potential with the best workflow software. Explore beSlick and see how it can transform your operations, making your business more efficient and agile.

Ready to take your workflow management to the next level? Visit our page on workflow software for more information, or request a demo of beSlick to see how it can benefit your business today.

Need a better way to track team tasks & workflow?
Need a better way to track team tasks & workflow?

, Author of The Dirty Word and CEO at beSlick

Alister Esam is a successful entrepreneur and investor, having bootstrapped his fintech software business eShare to international status operating in over 40 countries and servicing 20,000 board directors, before successfully exiting to a multibillion-dollar organisation in 2018. He now invests in a variety of startups and on a global mission to make work, work.