Does Microsoft Have a Workflow Tool?

Laura Parker
Jun 2024

Efficient workflow management is crucial for maintaining productivity and ensuring smooth operations. Many businesses look to industry leaders like Microsoft for solutions that can streamline their processes and enhance collaboration. Does Microsoft have a workflow tool? This article will explore the various Microsoft workflow tools available, identify the best programs for different workflow needs, and provide practical examples of creating and automating workflows within the Microsoft ecosystem.

Effective use of workflow software can significantly reduce errors, enhance visibility, and drive better results. By leveraging a workflow app, businesses can design, manage, and automate their processes more efficiently. Understanding how to utilize these tools effectively is key to optimizing business operations and achieving seamless integration with other applications.

Does Microsoft Have a Workflow Tool?

Does Microsoft have a workflow management tool

When considering workflow management tools, it’s natural to wonder if Microsoft provides a viable solution. Indeed, Microsoft workflow tools exist, though they might not be as robust as some specialized alternatives. Microsoft offers several tools that can assist with workflow management, such as Microsoft Teams, SharePoint, and Power Automate.

  • Microsoft Teams: Primarily a communication platform, Teams can be integrated with other Microsoft services.
  • SharePoint: Known for its document management capabilities, SharePoint requires significant customization to meet specific business needs.
  • Power Automate: Formerly known as Microsoft Flow, Power Automate enables users to automate workflows across various Microsoft and third-party applications.

Despite these offerings, businesses often find that Microsoft’s workflow solutions require additional setup and integration to fully meet their needs, especially compared to dedicated workflow software. For those seeking a cost-effective and easy-to-use alternative, beSlick offers a robust platform designed to simplify workflow management. With beSlick, users can document, execute, and improve processes seamlessly, making it an excellent choice for businesses aiming for efficiency and effectiveness.

What Microsoft program is best for workflows

When it comes to selecting the best Microsoft program for workflows, the choice largely depends on the specific needs and complexity of your business processes. Among the available options, Power Automate stands out as the best option among Microsoft workflow software:

Power Automate:

  • Connects with numerous Microsoft and third-party applications.
  • Enables users to create automated workflows with ease.
  • Integrates various services and automates complex sequences of tasks.

While Power Automate is the best choice among Microsoft’s tools, it may not always meet all business needs out of the box. Specialized workflow software like beSlick offers a more tailored and user-friendly experience:


  • Simplifies workflow documentation, execution, and optimization.
  • Provides a user-friendly interface that requires minimal customization.
  • Enhances visibility and reduces errors in business processes.
  • Supports dynamic due dates, guest access, and team collaboration.

For many, beSlick stands out as the best workflow software solution for its ease of use and comprehensive features. Unlike Power Automate, which may require extensive setup and integration, beSlick is designed to be straightforward and intuitive, even for users without technical expertise. This makes it an ideal choice for businesses looking to quickly implement and benefit from effective workflow management without the hassle of complex configurations. By choosing beSlick, businesses can achieve greater efficiency, improve service to customers, and scale their operations more seamlessly.

How do I create a workflow in Microsoft

Creating a workflow in Microsoft can be accomplished through various tools, with Power Automate and Microsoft Teams being popular choices. Here’s a step-by-step guide on how to create a workflow using these tools:

Using Power Automate

  • Sign in to Power Automate: Go to the Power Automate website and sign in with your Microsoft account.
  • Create a new flow: Click on “Create” and choose the type of flow you want to set up (e.g., automated, instant, or scheduled).
  • Select a trigger: Choose a trigger that will start your workflow. This could be an event in an app, a specific time, or a new entry in a SharePoint list.
  • Add actions: Define the actions that should happen in response to the trigger. You can integrate various Microsoft and third-party services here.
  • Configure actions: Set up the details for each action. For instance, if you’re integrating with Microsoft Teams, specify the channel and message content.
  • Test and save: Run a test to ensure everything works as expected, then save your flow.

Using Microsoft Teams

Creating a workflow directly in Microsoft Teams can enhance collaboration and streamline tasks. Here are some Microsoft Teams workflow examples and steps, including how to integrate with beSlick via Zapier:

  • Integrate Teams with beSlick via Zapier: To simplify workflow management, integrate beSlick with Microsoft Teams using Zapier. This allows you to automate task creation in beSlick based on triggers in Teams, ensuring seamless workflow execution across both platforms.
  • Create a new workflow: Click on “create template” and define the steps involved in your workflow. Use beSlick‘s intuitive interface to map out each step clearly.
  • Set up triggers in Zapier: Define triggers in Zapier that will initiate actions in beSlick when specific events occur in Microsoft Teams, such as a new message in a channel or a task update, these can be stand alone tasks or tasks from template workflow, such as customer onboarding.
    • Assign tasks: Once the workflow is created, beSlick will automatically assign tasks to the relevant team members, when a trigger occurs. beSlick can set dynamic due dates, add forms, and grant guest access as needed.
  • Monitor and optimize: Track the progress of your workflow through beSlick‘s dashboard, capturing any deviations to identify areas for improvement.

While these tools offer powerful workflow capabilities, they might require significant setup and customization. For businesses seeking a simpler, more intuitive solution, beSlick provides an excellent alternative, allowing users to easily document, execute, and optimize workflows without the need for extensive technical knowledge.

How do I automate a workflow in Microsoft

Automating workflows can significantly enhance efficiency by reducing manual tasks and minimizing errors. Microsoft provides a robust tool for this purpose: Microsoft Power Automate. Here’s how to automate a workflow using Power Automate:

Using Microsoft Power Automate

  • Explore templates: Start with the Power Automate website and browse through the pre-built templates available for various automation scenarios. These templates can help you quickly set up common workflows.
  • Create a new flow from scratch: If the templates don’t meet your needs, click on “Create” and choose the type of flow (e.g., automated, instant, or scheduled) that best fits your requirements.
  • Select complex triggers: Choose from a wide range of triggers to start your workflow. This can include new emails, changes in SharePoint lists, or events in other integrated services.
  • Incorporate multiple actions: Add multiple actions that will execute in response to the trigger. Power Automate allows you to combine several steps, such as sending notifications, updating databases, and creating tasks in other apps.
  • Use conditions and loops: Enhance your workflow with conditional logic and loops to handle more complex scenarios. This can include setting conditions for actions to occur only if certain criteria are met.
  • Test, monitor, and optimize: After setting up your flow, thoroughly test it to ensure it works as intended. Use Power Automate’s monitoring tools to track the workflow’s performance and make necessary adjustments.

Automating Workflows with beSlick

While Microsoft Power Automate is powerful, beSlick offers a more intuitive and flexible approach for businesses looking to simplify workflow automation:

  • Design workflows visually: beSlick’s user-friendly interface allows you to design workflows visually. You can easily map out your processes using drag-and-drop functionality.
  • Define custom triggers and actions: Set up custom triggers and actions tailored to your specific needs. For example, automatically create follow-up tasks when a project milestone is reached.
  • Integrate with various tools via Zapier: Connect beSlick with a wide range of applications using Zapier. This allows you to automate workflows that span across different platforms, such as creating tasks in beSlick when a new lead is added to your CRM.
  • Automate approvals and notifications: Streamline approvals by setting up automated notifications and approval processes. This ensures that tasks requiring managerial approval don’t get delayed.
  • Continuous improvement: Use beSlick’s analytics and reporting tools to continuously monitor and refine your workflows. Capture deviations and identify opportunities for process improvements.

IT directors appreciate the straightforward implementation and powerful automation capabilities of beSlick combined with Zapier, while management values its ease of use, ensuring smooth adoption across all levels of the organization. This combination offers a scalable solution that can be quickly implemented and easily maintained, allowing businesses to reap the benefits of workflow automation without complexities.

Automating workflows with beSlick not only saves time but also ensures that your processes are consistently followed, reducing errors and enhancing overall efficiency.

Does Microsoft Have a Workflow Tool?

Simplifying Workflow Automation with beSlick

While Microsoft workflow tools like Power Automate offer powerful automation capabilities, they may not always meet all business needs without significant setup and customization. Microsoft Teams and SharePoint provide additional options but often require technical expertise and extensive configuration to fully optimize workflows.

On the other hand, beSlick stands out as a more intuitive and flexible solution for businesses seeking to simplify workflow and workflow automation. With beSlick, you can visually design workflows, set up custom triggers and actions, and integrate with various tools via Zapier

By choosing beSlick, businesses can achieve greater efficiency, reduce errors, and improve overall operational performance, making it the best workflow software for streamlined, hassle-free workflow management.

Ready to streamline your workflows and boost productivity? Explore beSlick today and see how easy workflow automation can be. Don’t forget to check out our workflow app for more insights on optimizing your business processes.

Need a better way to track team tasks & workflow?
Need a better way to track team tasks & workflow?

, Author of The Dirty Word and CEO at beSlick

Alister Esam is a successful entrepreneur and investor, having bootstrapped his fintech software business eShare to international status operating in over 40 countries and servicing 20,000 board directors, before successfully exiting to a multibillion-dollar organisation in 2018. He now invests in a variety of startups and on a global mission to make work, work.