How do you structure an employee onboarding?

Laura Parker
Mar 2024

In the maze of business operations, structuring employee onboarding often resembles threading a needle while riding a roller coaster—challenging, but crucial for the smooth operation of your SME business. What if there was a roadmap, an employee onboarding process template, that not only simplified this task but turned it into a competitive advantage for your SME business?  

How do you structure an employee onboarding process that not only welcomes new hires but also immerses them into your corporate culture with efficiency and ease? In this comprehensive guide, we unravel the knot, presenting a blueprint that reduces mistakes, cuts costs, and ultimately improves service to your customers. Leveraging the simple yet powerful capabilities of beSlick software, we’ll showcase how to transform your onboarding from a tedious checklist into a dynamic, engaging experience that scales with your business and accelerates employee readiness.

Businesswoman working structural business onboarding .

How do you structure an onboarding process

When it comes to laying the groundwork for an effective employee onboarding process, every detail matters, and every step must contribute to the overarching goal: integrating new hires into your business seamlessly and efficiently. So, how do you structure an employee onboarding to achieve this?

First, consider an employee onboarding process template that acts as a customizable blueprint for your organization. Such a template should include clear, actionable steps, from the initial welcome email to the final integration into the team. Incorporating beSlick software into this template can revolutionize the process, allowing for the creation and execution of workflow with ease.

Here’s a step-by-step guide:

  1. Preparation Before Day One: Use beSlick to assign pre-onboarding tasks, ensuring new hires feel welcomed and informed from the get-go.
  2. The First Day: Create a memorable first day with a schedule that introduces them to the team and your company culture, facilitated by beSlick’s task management features.
  3. The First Week and Beyond: Set up ongoing check-ins and training sessions through beSlick, which allows for adjusting tasks and timelines as needed, ensuring new employees are supported throughout their initial journey.

By structuring your onboarding process with precision and flexibility, facilitated by beSlick’s dynamic capabilities, you not only set new hires up for success but also bolster your organization’s efficiency and adaptability.

Which forms do you need when onboarding employees

Embarking on the journey of onboarding new hires, one might wonder about the paperwork trail that needs blazing. Onboarding paperwork is not just about compliance; it’s about beginning a relationship with clarity and care. But which forms are truly essential, and how can you manage them without getting lost in a sea of documents?

The answer lies in leveraging a digital platform like beSlick, which simplifies document management while ensuring every necessary form is accounted for and easily accessible. 

Here’s a rundown of the key forms you’ll need:

  • Employment Contract: The cornerstone of the employee-employer relationship, detailing job responsibilities, compensation, and conditions of employment.
  • Tax Forms: Necessary for ensuring the correct tax withholdings and compliance with IRS regulations.
  • Emergency Contact Information: Critical for the safety and well-being of your employees.
  • Company Policy Acknowledgment: Ensures that employees understand and agree to abide by your company’s policies.
  • Benefits Enrollment Forms: For new hires to select their health insurance and other benefits.

With beSlick, these forms can be digitized and integrated into the onboarding workflow, allowing new hires to complete their paperwork electronically. This not only speeds up the process but also reduces the likelihood of errors and lost documents. By using beSlick, you ensure that the onboarding paperwork becomes a seamless part of the welcoming process rather than a daunting task.

What is the onboarding process for a new employee

The onboarding process for a new employee unfolds as a journey from newcomer to valued team member, crafted to welcome, educate, and integrate seamlessly. Central to orchestrating this journey effectively is the use of an employee checklist template, a roadmap ensuring no critical step is missed. How does beSlick enhance this journey, making each step more meaningful and less cumbersome?

  • Initial Welcome: Begin with a heartening welcome message and an orientation package, setting a positive tone. Utilize beSlick to distribute a customized employee checklist template that guides the new hire through their first days and weeks.
  • Comprehensive Orientation: Schedule orientation and training directly within beSlick, leveraging the checklist to ensure all necessary topics are covered. Its dynamic scheduling adapts to the pace at which each new hire learns, making the process flexible and person-centered.
  • Role-Specific Learning: The checklist evolves, introducing role-specific tasks and learning objectives. With beSlick, managers easily assign and adjust tasks, ensuring that each new hire receives training that’s tailored to their unique role.
  • Team Integration: Facilitate introductions and collaborations using beSlick, guided by the checklist to ensure new hires meet key team members and understand their role within the team dynamics.
  • Continuous Feedback Loop: An essential part of the checklist involves regular feedback sessions. beSlick’s platform fosters an environment where feedback is easily given and received, allowing for real-time adjustments to the onboarding process.

Leveraging an employee checklist template through beSlick not only streamlines the onboarding experience but ensures it is comprehensive, personalized, and conducive to rapid integration and long-term success.

What are the steps in the onboarding process

Navigating through the onboarding process requires a clear, detailed map – a map that outlines each critical step in welcoming a new team member. This is where an onboarding process flowchart becomes an invaluable tool. But how can you ensure that each step on this flowchart leads to a successful integration of new hires? Enter beSlick, with its capability to bring an onboarding process flowchart to life, making each step actionable and traceable.

  • Pre-Onboarding Preparations: It all begins with preparation. The onboarding process flowchart outlines each task to be completed before the new employee’s first day. With beSlick, you can automate these tasks, ensuring all necessary equipment and access are ready and waiting.
  • Welcome and Introduction: The flowchart leads us to the crucial first impression. Detailed steps guide through crafting a warm welcome message, arranging a thorough introduction to the team, and setting the stage for a positive company culture experience.
  • Orientation and Compliance Training: Next, the flowchart delineates orientation sessions, including compliance training and policy overviews. beSlick’s scheduling feature ensures these are organized and conducted without a hitch.
  • Role-Specific Training and Development: Tailored to each new hire, this section of the flowchart focuses on specific job training. beSlick facilitates the customization of training modules and monitoring of progress, adapting as needed.
  • Feedback and Follow-Up: Integral to the flowchart is the feedback loop. Regular check-ins and adjustments based on feedback ensure the onboarding process remains dynamic and effective, fostering continuous improvement.

Leveraging beSlick to animate your onboarding process flowchart transforms a theoretical plan into a practical, engaging journey for every new hire. This not only streamlines the process but also enhances the overall onboarding experience, ensuring new team members feel valued and prepared from day one.

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In the world of SMEs, where each new hire can significantly impact your business’s performance and culture, perfecting this process is not just beneficial—it’s essential. The onboarding process flowchart ( employee checklist template) offered by beSlick guides you and your new employees through a seamless integration journey.

By embracing beSlick, you transform the daunting task of onboarding into an orchestrated performance that reduces mistakes, increases visibility, cuts costs, and significantly improves service to your customers. The platform’s intuitive design and comprehensive features ensure that from the pre-onboarding preparations to the final steps of integration, every phase is handled with care, efficiency, and a focus on the human element.

As you look towards scaling your operations, enhancing employee training, and implementing changes swiftly, remember that the foundation of these efforts lies in how well you welcome and integrate your new hires. Let beSlick be the tool that not only simplifies this process but elevates it, ensuring that every new employee’s first steps into your organization are met with the promise of growth, support, and success

Need a better way to track team tasks & workflow?
Need a better way to track team tasks & workflow?

, Author of The Dirty Word and CEO at beSlick

Alister Esam is a successful entrepreneur and investor, having bootstrapped his fintech software business eShare to international status operating in over 40 countries and servicing 20,000 board directors, before successfully exiting to a multibillion-dollar organisation in 2018. He now invests in a variety of startups and on a global mission to make work, work.