Which 2 documents are required to be collected for a new employee?

Laura Parker
Apr 2024

Welcome to the critical first steps of employee onboarding, where collecting the right documents sets the stage for a compliant and efficient integration. This is not just about dotting I’s and crossing T’s; it’s about laying a foundation with the employee onboarding documents checklist that ensures every legal and procedural requirement is met. Utilizing beSlick, businesses can seamlessly manage this employee onboarding process by ensuring that all necessary documents, as stipulated in the employee onboarding documents checklist, are accurately collected and recorded. This meticulous approach not only streamlines the process but also enhances the initial experience for both parties, providing peace of mind and setting a professional tone from day one.

Which 2 documents are required to be collected for a new employee?

Which 2 documents are always required to be collected for a new employee

When onboarding new employees, there are two universal documents required for new employee that businesses globally need to collect to ensure compliance and smooth integration: proof of identity and proof of eligibility to work.

Documents required for new employee:

  • Proof of Identity: Typically, this involves a government-issued ID such as a passport or a national identity card. These documents confirm the identity of the individual, essential for both security and record-keeping purposes. By leveraging beSlick’s platform, companies can digitize the submission and storage of these critical documents, ensuring they are always accessible yet securely stored.
  • Proof of Eligibility to Work: Depending on the country, this could be a work permit, visa, or a document like the Social Security card in the USA. It’s crucial to verify that an employee is legally permitted to work, which varies by local employment laws. beSlick’s workflow capabilities allow for the customization of this step to meet various international regulations, making it easier for HR departments to adapt to local requirements while maintaining a consistent onboarding experience.

What are the checklist for onboarding process

A robust onboarding checklist is pivotal in welcoming new hires and ensuring they are well-prepared to start their journey within your company. 

The checklist should cover several key areas:

  • Documentation: Ensure all necessary personal and employment documents are collected and securely stored.
  • Training: Schedule necessary training sessions to help new employees understand their roles and the tools they’ll use, such as beSlick for managing workflows and processes.
  • Introduction to the Team: Facilitate introductions to team members and key departments they will interact with.
  • Company Policies: Brief them on important company policies, safety procedures, and compliance requirements.
  • IT Setup: Arrange for the setup of necessary equipment and logins, ensuring they have access to required software like beSlick, which can be instrumental in streamlining their tasks and integration into the team.

Utilizing beSlick to automate and track these tasks ensures nothing is overlooked and helps establish a thorough and efficient onboarding process.

Try beSlick’s new hire documents checklist!

What is onboarding documents

Onboarding documents are crucial to ensuring a seamless transition for new hires, comprising a suite of paperwork designed to cover all legal and procedural bases. These typically include:

  • Employment Contract: Specifies the terms of employment, detailing responsibilities and benefits.
  • Tax Withholding Forms: Necessary for tax purposes, similar to the U.S. W-4 or local equivalents in other countries.
  • Emergency Contact Forms: Critical for safety and emergency procedures.
  • Company Policy Acknowledgments: Ensures that the employee understands and agrees to the company policies.
  • Data Protection Forms: Important for adhering to data privacy laws across jurisdictions.

What paperwork is required for a new employee template? Utilizing a template, such as beSlick’s free employee onboarding template, can streamline this part of employee onboarding. This approach not only facilitates a faster onboarding experience but also enhances accuracy and secure data management, ensuring all forms are properly filled and stored.

What is onboarding checklist

An effective onboarding checklist is a comprehensive tool that ensures no step is overlooked in the integration of a new employee. This checklist generally includes:

  • Initial Set-up: Assigning workstations, providing access to necessary technology and tools, and ensuring IT support is available.
  • Orientation Sessions: Organizing comprehensive orientation programs to introduce the company culture, vision, and operational workflows.
  • Role-Specific Training: Detailing necessary training for the employee’s specific role, using tools like beSlick to manage and track training progress.
  • Review of Job Duties and Expectations: Clear communication of job responsibilities and performance expectations.
  • Regular Check-Ins: Establishing a schedule for feedback and ongoing support to help new hires adjust and excel in their new roles.

By integrating beSlick’s capabilities, companies can automate much of this checklist, ensuring a consistent and thorough process for every new hire, which supports a smooth transition and successful integration.

Try beSlick’s new hire paperwork checklist template!

Which 2 documents are required to be collected for a new employee?

Streamlining Employee Onboarding with beSlick

Successfully onboarding new employees is pivotal for both their confidence and their productivity. The detailed checklists and documents we’ve discussed ensure a thorough, compliant, and efficient onboarding process. beSlick’s software simplifies this crucial phase, from documentation to role-specific training, making it seamless for HR teams and welcoming for new hires. By choosing beSlick, companies can expect a reduction in onboarding times, increased compliance, and a smoother transition for all involved.

Don’t let your onboarding process be a stumbling block. Discover how beSlick can transform your employee integration today by visiting our platform!

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, Author of The Dirty Word and CEO at beSlick

Alister Esam is a successful entrepreneur and investor, having bootstrapped his fintech software business eShare to international status operating in over 40 countries and servicing 20,000 board directors, before successfully exiting to a multibillion-dollar organisation in 2018. He now invests in a variety of startups and on a global mission to make work, work.