So, which alternatives to Wrike should you consider to find the best fit for you?
Depending on the size of your team and the complexity of your projects, there is no single answer. You may be looking for easier to use software, functionality that Wrike doesn’t offer or something more suitable for your budget. Fortunately, there are lots of Wrike alternatives in 2023 that all offer something different and we’ll summarize these below.
This article looks at the top 20 Wrike alternatives, their key features, pricing, and what makes them stand out in comparison. Explore these alternatives to find the perfect fit for your team’s task management and project management needs to enhance your workflow.
What is better than Wrike?
There is no single platform that is always better than Wrike, as every business has different requirements.
Whether you’re a small startup or a large enterprise, considering your use case and the needs of your teams when researching a task management tool is important. The right platform can make all the difference in being organized, productive and hitting task deadlines. The wrong platform can create frustration and waste valuable time.
When considering Wrike, let’s take a quick look at some of the Wrike pros and cons mentioned in many reviews to understand where other platforms might start to offer benefits:
Wrike Pros
- Robust features and functionalities
- Well-recognised brand
- Comprehensive feature set
Wrike Cons
- Wrike pricing may be too expensive
- The interface is hard to use
- You’ve had issues with support
- Task dependencies don’t work as you’d expect
- You don’t have the resources for complex implementations
What kind of tool is Wrike?
Wrike is a project focused task management tool. It supports forms, Gantt charts, Kanban boards and integration. It is a highly flexible platform, with a lot of customization options. However, due to the breadth of features it can be quite complex to implement and maintain, as well as one of the higher cost options you might review.
Why is Wrike considered a top choice for project management software?
Wrike project management is highly reviewed, at the time of writing it achieves 4.2 out of 5 on G2, and 4.3 out of 5 on Capterra. But it isn’t the highest scorer in its category, and importantly every platform has different project management and task management features. In your case, you might value user simplicity and ease of adoption over a lengthy and complex implementation. That is why we’ve put together this list of Wrike competitors, so that you can make an informed decision about which platform is right for your business.
Top 20 Wrike Alternatives 2023
There are lots of Wrike alternatives available for businesses to consider. Although many share functionalities, each of these alternative tools has its own features and pricing plans that may or may not be better suited for your project. To work out what’s best for you, you’ll need to evaluate them based on your specific requirements, budget, and team size.
What is Wrike similar to? Well, here are 20 alternatives to Wrike that you should consider in 2023.
1. Wrike vs beSlick best for process & recurring schedules
Using a simple drag and drop flowchart builder, beSlick is designed so that even non-technical users can quickly build workflows for their teams. Forms, decisions, dependencies, notifications – it’s all there. It also offers customization features, automation, and a private board for you to manage your own tasks.
Key features include an elegant personal to-do manager, very visual progress trackers, custom workflow builder (templates), productivity reports and automation features.
Plans start from $70/month for up to five users and then $7 per each additional user. There is also a 14-day trial including free onboarding support available.
Correct as of August 2023, current pricing here
Pros
- A user-friendly interface that makes creating and implementing bespoke multi-step task templates simple.
Cons
- No free version available (although there is a free trial).
- Limited mobile app (set to be updated soon).
2. Wrike vs Asana best for projects
Asana has a wide range of features designed to help businesses streamline task management. You can choose between multiple views including timeline or Kanban board view, integrate tasks with your existing calendar, and produce basic reports on the status of your project.
Asana features customizable project views, multiple in-app communication channels, complex workflow automation tools, and 200+ integration options. We’ve also written a complete guide to Asana alternatives here.
Per-user pricing ranges from $10.99 to $24.99 per user. There’s also a basic lightweight version available for free.
Pros
- A comprehensive list of features and integrations that covers diverse project management needs.
Cons
- Asana has a steep learning curve, making it difficult for non-power users to get to grips with the app’s full functionality.
- More suited to basic workflows, complex workflows may not fit well in the system.
3. Wrike vs Monday.com best for visual customisation
Monday.com offers a more visually appealing interface and customizable workflows. It also offers a mobile app, which is an advantage for mobile teams, and time tracking, which can be useful for agencies when it comes to billing clients.
Simple workflow creator, automation features to streamline task management, and several useful views including Kanban board, calendar, and timeline.
There’s a feature-limited free plan for up to two users. For three users or more, plans start from $24 per month. Pricing for enterprise-level teams is only available by contacting Monday.com.
Pros
- A robust feature list and a highly intuitive, heavily visual user interface which delivers information efficiently.
Cons
- Heavy customisation options can make implementation difficult without assistance.
- Recurring tasks need improvement.
- Workflow design is basic.
4. Wrike vs Trello best for solo workers
With a simpler interface and features, Trello makes it easy to create tasks and track progress. Although it is limited in terms of functionality, users can buy “power-ups” for extra features like a calendar view and advanced reporting.
Trello offers a range of views including Kanban boards, the ability to use shared templates, diverse integrations, and power-ups to add extra functionality. For a list of other Trello alternatives head here.
Trello is available on a free plan which unlocks up to 10 boards. Additional features, including unlimited boards, are available on paid plans ranging from $5 to $17.50 per user per month.
Pros
- A simple interface designed for ease-of-use and high levels of customizability provided by the vast library of power-ups.
Cons
- Limited functionality for large teams or complex workflows.
- Key features like dependent dates and repeated activities missing.
5. Wrike vs ClickUp best for integrations
ClickUp can create, assign, and track tasks with due dates, priorities, and attachments. You can also choose to view workflows in multiple ways, including list view, board view, and Gantt charts.
Highly-customizable task dashboards, time tracking, a built-in document editor, and new AI-powered automation tools.
ClickUp pricing ranges from $7 to $19 per user per month for standard plans, with a lightweight version available for free.
Pros
- ClickUp’s diverse feature set allows for all-in-one functionality, it has a clean interface, and there are lots of customization opportunities.
Cons
- ClickUp can be overwhelming for simple projects or small teams, with lots of features designed for complex workflows.
6. Wrike vs Basecamp best for communication
Basecamp allows you to organize projects into separate workspaces, keeping tasks, discussions, and relevant files organized. Within each workspace, you can create to-do lists and assign tasks, set due dates, track progress, and add comments or attachments.
A central project dashboard, several in-built messaging options, customizable to-do lists, cloud-based file storage, and simple scheduling features. You can find a complete list of Basecamp alternatives here.
There are two simple pricing plans – $15 per user per month, or $299 per month for unlimited users – both offering a 30-day free trial.
Pros
- Basecamp’s user interface is relatively simple to use, and there’s a focus on features that facilitate collaboration and communication.
Cons
- Basecamp isn’t as comprehensive in its feature set as other options, which could be an issue for large teams with complex workflows.
7. Wrike vs Jira for Agile teams
Jira is most commonly used by software development teams as it is a more flexible alternative to Wrike. It has features like issue tracking and Agile development as well as extensive customisation options.
Project management dashboards tailormade for agile teams, drag and drop automation options, and sophisticated built-in reporting features.
Jira offers a free tier with limited functionality for up to 10 users. Pricing ranges from $5 to $10 per user per month.
Pros
- High levels of customizability, allowing you to create bespoke workflows that make use of Jira’s automation features.
- Development platform integrations make it a popular choice for development teams.
Cons
- A complex interface and initial setup process make Jira a poor choice for users who aren’t overly technical.
8. Wrike vs Smartsheet best for reporting
Smartsheet has a spread-sheet like interface making it feel familiar and easy to use. However, it also provides features like task lists, Gantt charts, and project timelines.
Seamless switching between the grid, card, Gantt, and calendar views, lots of integrations with other apps, and powerful workflow automation features.
Smartsheet pricing starts from $7 per user per month up to 10 users. Enterprise pricing is only available on demand.
Pros
- A spreadsheet-like interface that’s intuitive to use for most professionals and flexible for different workflows.
Cons
- Available features are limited compared to other, more comprehensive options, which can make customizing Smartsheet to suit your specific needs difficult.
9. Wrike vs Teamwork best for time tracking
Teamwork provides a comprehensive project management platform with features like task lists, project timelines, and real-time collaboration functionality. It’s designed to act as an all-in-one tool, suitable for managing projects from end to end
Teamwork offers a wide range of task dashboard views, built-in time tracking, an automated invoice generator, sophisticated collaboration tools, and a CRM add-on.
Teamwork pricing starts at $5.99 per month, with a basic free version available for up to five users.
Pros
- Excellent time tracking functionality that can be used to stay on top of workloads, and is also able to be exported directly into accounting software or used to generate invoices.
Cons
- Teamwork’s focus on time tracking and resource allocation means it’s not as strong on sophisticated project management features.
10. Wrike vs Zenkit for integrated file management
As well as multiple visualization options and customisation, Zenkit prioritizes data security and provides robust encryption and access control measures to ensure the confidentiality of your project data.
Zenkit’s features include a powerful search bar, real-time collaboration functionality, cross-project resource planning, and an offline mode for working on the go.
Zenkit is free for one user, with access for additional users starting at $9 per month.
Pros
- A simple but highly functional interface that strikes the middle-ground between functionality and usability.
Cons
- Teams working on complex projects that involve advanced workflows might find that Zenkit lacks the features they need.
11. Wrike vs MeisterTask for agendas
MeisterTask integrates well with other tools like Slack, Google Drive, and GitHub, which makes it easy to work efficiently across different platforms. It uses Kanban boards to visualize workflows too.
MeisterTask has the full range of project management features, including a customizable dashboard, Kanban-style project boards, built-in time tracking, and file attachments.
A free basic plan allows for up to three projects, while paid plans start from $12 per month for unlimited users.
Pros
- The Task Relationships feature allows you to create relationships between different tasks to show how they’re related, duplicate, or dependent, making it easier to handle cross-team workflows.
Cons
- MeisterTask’s reporting options are limited, which might require the use of an additional tool if reporting is important to your team.
12. Wrike vs ProofHub for document proofing
ProofHub integrates with popular tools like Google Drive, Dropbox, and Slack to facilitate document sharing and editing all in one place. Users can work and collaborate on files from anywhere all within the ProofHub tool.
ProofHub has a wide range of features including basic task management (with four different views), in-app communication boards and messaging, a form system, and time tracking.
ProofHub plans start from $45 for unlimited users. There’s also a free trial available for new customers.
Pros
- The collaboration and access control features in ProofHub make it easy for teams to work together on shared files, and for other stakeholders to get the visibility they need.
Cons
- ProofHub is light on integrations, which can be a challenge for teams that use lots of other apps in their workflow.
13. Wrike vs Hive for employee engagement
Hive uses customizable Kanban boards to visualize and manage tasks, offering time-tracking features, analytics tools, and integration with Jira, Google Drive, and more.
Hive has most standard project management features, alongside some more unique collaboration features like a direct messaging platform and in-built video chat functionality.
Hive is free for up to 10 users, with additional users able to be added for $12 per person per month. Paid plans also unlock extra features including time tracking.
Pros
- Communicating with other team members and stakeholders is extremely intuitive in Hive, which makes it great for distributed remote teams.
Cons
- Due to the broad range of features, Hive involves a steep learning curve which may put off smaller teams looking for a simpler option.
14. Wrike vs ZenHub for Agile automations
ZenHub has Agile project management capabilities, allowing you to create and manage user stories, epics, and sprints directly within GitHub. It also, like beSlick, provides automation capabilities for repetitive tasks,
A comprehensive project management dashboard, AI automation tools, and GitHub integration which makes it easier to reference code projects.
ZenHub offers a 14-day free trial, with paid plans starting from $8.33 per user per month on an annual plan. Enterprise level pricing is available on demand.
Pros
- ZenHub is built for software teams, with features like the GitHub integration and agile workflow management making it a great fit.
Cons
- Teams that don’t work in software won’t be able to make use of some of ZenHub’s most unique features, which will instead clutter their experience.
15. Wrike vs ProWorkFlow for Xero intergration
ProWorkflow has built-in time-tracking and resource management tools. This means that users can log hours spent on tasks while you can allocate resources efficiently. This is particularly useful for accurate billing and reporting.
ProWorkflow features highly customizable workflows, resource allocation functionality, budget management, and advanced time tracking.
ProWorkflow offers a simple pricing structure, costing $18 per month for every user.
Pros
- The features are perfect for teams who want to make efficient use of their time and track everything to make invoicing easier.
Cons
- The complex user interface isn’t particularly visually-appealing, and isn’t ideal for teams looking for a simple or intuitive tool.
16. Wrike vs Kanbanize for Kanban boards
As its name suggests, Kanbanize uses customizable Kanban boards that help visualize workflows and manage tasks. It uses a simple drag-and-drop functionality, which makes the tool easy-to-use.
Aside from Kanban boards, Kanbanize offers useful features including advanced project analytics, workflow automation, and email integration.
Pricing for Kanbanize starts at $179 a month for up to 15 users, increasing with every additional five users.
Pros
- The highly-visual Kanban boards in Kanbanize are some of the most sophisticated you’ll find, making it easy to get complete project overviews at a glance.
Cons
- Kanbanize is light on collaboration features, which can make it difficult for larger teams to use effectively, and the pricing is among the highest of similar options.
17. Wrike vs Bitrix24 for managing communications
Bitrix24 includes social intranet features such as employee profiles, news feeds, and employee directories to help boost engagement. It also has features like automation capabilities, reporting, document managing, and more.
Bitrix24 features include simple task management dashboards, a built-in CRM, sophisticated communication and collaboration tools, and a dedicated HR section.
Bitrix24 pricing is based on access to features, rather than users. There’s a free plan with heavy limitations, with more complete paid plans starting from $49 per month.
Pros
- The communication options Bitrix24 offers are perfect for teams that need to be in constant contact with each other, facilitating seamless collaboration and knowledge sharing.
Cons
- Bitrix24 isn’t exclusively a task management platform, meaning it’s not perfectly suited to advanced workflows that require sophisticated customizability and automation options.
18. Wrike vs Redbooth for video conferencing
Redbooth relies on interactive Gantt charts to visualize project timelines, dependencies, and milestones. Projects can be organized into different workspaces to help teams to stay organized.
Redbooth has a comprehensive set of features, including visual project timelines, productivity reports, and an in-built video calling platform.
Pricing plans start from $9 per user per month, with a 14-day free trial available. Pricing for enterprise teams is only available on request.
Pros
- Redbooth’s user-friendly interface makes it a good option for teams that need a simple and intuitive platform.
Cons
- There are no native time tracking features built into Redbooth, which means teams that need to track time will have to combine it with another tool.
19. Wrike vs Redmine for project tracking
Redmine is an open-source platform that allows you to assign different access levels and permissions to team members based on their roles and responsibilities. You can also extend Redmine’s functionality through a wide range of community-developed plugins.
Redmine has a Gantt chart view, built-in issue tracking system, practically unlimited customizability options, and flexible access control.
Because it’s open-source, Redmine is entirely free to use. However, there is a market of paid plugins which can boost its functionality.
Pros
- Redmine is entirely open-sourced, which means it’s highly customizable and can be tailored to suit even the most specific needs.
Cons
- The technicality involved in setting up Redmine means it’s not suited to teams that are looking for a simple plug-and-play option.
20. Wrike vs TeamGantt best visual timelines
TeamGantt relies upon Gantt charts to visualize project timelines, tasks, and dependencies. You can customize the Gantt chart to show different levels of detail, giving each user complete control over what information they see.
TeamGantt has a one-screen project overview, drag and drop Gantt chart builder, team workload tracker, and built-in message boards for seamless communication.
Pricing ranges from $19 per month for the Lite version to $99 per month for the Enterprise option.
Pros
- The Gantt chart views allow for intuitive and visual project planning, with the drag and drop editor making it easy to set up
Cons
- A lack of some advanced features present in other options means TeamGantt isn’t ideal for teams that need sophisticated automation tools..
Is Wrike free worth it?
On the plus side, the free version of Wrike does support unlimited users, and very basic task management functionality. But the interface is designed to support many more features, so if you only need the basics there is other free task management software that your team will have a better experience with.
With Wrike free you are missing out on dashboards, real time reports, personal work schedules, custom fields & workflows… all the things that actually make Wrike a benefit to your business.
As with many free task management software options it is often best to invest and gain access to the features that will truly bring benefit. After all, saving one hour a month per user will cover the cost of most of the software on this list of Wrike alternatives.
Which Alternative To Wrike Is Best For My Team?
Whether you’re looking for a visually-oriented tool like Trello, or a platform that integrates with your processes like beSlick, there are lots of task management tools to choose from. But, each tool has its own strengths and weaknesses, and what works well for one organization may not necessarily be the best fit for another. So, to choose the right tool for your business, you need to evaluate your specific requirements, which will include things like team size, project complexity, and budget.
You’ll also need to remember to consider factors such as ease of use, scalability, integrations, pricing, and customer support when making your decision. Take advantage of free trials and demos to test out the alternatives and see which one aligns best with your project management needs.
Ultimately, the goal is to find a Wrike alternative that empowers your team, streamlines collaboration and helps you achieve project success. With the wide array of options available, you’re sure to find the perfect fit for your organization’s project management requirements in 2023.
Alister Esam, Author of The Dirty Word and CEO at beSlick
Alister Esam is a successful entrepreneur and investor, having bootstrapped his fintech software business eShare to international status operating in over 40 countries and servicing 20,000 board directors, before successfully exiting to a multibillion-dollar organisation in 2018. He now invests in a variety of startups and on a global mission to make work, work.
