Finance Process Management

In the ever-evolving landscape of business operations, finance process management stands as a crucial pillar of success. It’s not merely about balancing the books; it’s about orchestrating a harmonious financial symphony within an organization.

Financial processes power businesses, and they are the heartbeat of every organization. From budgeting to financial reporting, beSlick weaves these processes together to form the financial fabric of a company. 

beSlick aligns seamlessly with the ethos of efficient finance process management, making financial procedures more streamlined and effective than ever before.

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What are the core finance processes

Core finance processes are the heartbeat of a company’s financial operations, encompassing a set of fundamental activities essential for maintaining financial stability and driving growth while adhering to finance processes and procedures.

From cash flow management to financial analysis and reporting, these processes provide the essential framework for informed decision-making while following finance processes and procedures.

What is the financial process of a business?

The finance process in a company is a well-structured sequence of steps that ensures the financial health of the organization. It’s like the choreography of a ballet, with each step contributing to the overall performance. Whether it’s managing cash flow, monitoring expenses, or preparing financial statements, these processes are essential for making informed business decisions.

In the world of finance, precision and accuracy are paramount. Any misstep in the financial process can have far-reaching consequences. Errors in financial reporting, for instance, can lead to financial losses, regulatory issues, and damage to the company’s reputation. Therefore, it’s crucial for businesses to have a firm grasp of their financial processes and execute them flawlessly.

A robust financial process includes various components, each serving a specific purpose.

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Budgeting

Involves planning and allocating financial resources efficiently. It ensures that a company has the necessary funds for its operations and strategic initiatives. Financial planning, on the other hand, encompasses long-term financial goals and strategies, ensuring sustainable growth.

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Expense management

Another critical aspect of the financial process. It involves tracking and controlling expenses to maintain profitability. Effective expense management can lead to cost savings and improved financial performance.

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Financial reporting

Provides transparency and accountability. It involves the preparation of financial statements, including the balance sheet, income statement, and cash flow statement. These reports offer insights into a company’s financial health, aiding stakeholders in making informed decisions.

In this intricate dance of financial processes, beSlick software becomes the perfect partner. Its intuitive interface and advanced features simplify complex financial tasks, ensuring that every step of the process is executed with precision.

With its user-friendly interface and powerful features, beSlick empowers businesses to streamline their financial processes, reducing the risk of errors and ensuring financial accuracy.

In the following sections, we’ll dive deeper into specific finance functions and core processes, showcasing how beSlick aligns perfectly with the goal of efficient finance process management.

What are the finance function processes

Finance functions within a business are the gears that keep the financial machinery running smoothly. A finance processes list encompasses a wide array of tasks, all contributing to the financial well-being of the company.

An effective finance function processes ensure that a company has a clear financial roadmap.

Financial planning, for instance, involves setting objectives, creating budgets, and mapping out strategies for achieving financial goals. It’s the blueprint that guides the company’s financial decisions.

Accounts payable and receivable manages payments to suppliers and ensuring timely collections from customers are essential for maintaining healthy cash flow. These processes impact the company’s liquidity and overall financial stability.

In the realm of financial processes, precision and efficiency are paramount. A small error in financial planning can lead to significant deviations from financial goals, while delays in accounts receivable can affect the company’s ability to meet its obligations.

This is where beSlick software shines. With its user-friendly interface and intuitive workflow management, beSlick simplifies finance function processes. It provides tools for efficient financial planning, automates accounts payable and receivable tasks, and ensures that financial operations run seamlessly.

In the subsequent sections, we’ll delve deeper into core finance processes and how beSlick software can enhance each of them, making finance function management more efficient and error-free.

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Financial planning

For instance, involves setting objectives, creating budgets, and mapping out strategies for achieving financial goals. It’s the blueprint that guides the company’s financial decisions.

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Accounts payable and receivable

Manages payments to suppliers and ensuring timely collections from customers are essential for maintaining healthy cash flow. These processes impact the company’s liquidity and overall financial stability.

In the realm of financial processes, precision and efficiency are paramount. A small error in financial planning can lead to significant deviations from financial goals, while delays in accounts receivable can affect the company’s ability to meet its obligations.

This is where beSlick software shines. With its user-friendly interface and intuitive workflow management, beSlick simplifies finance function processes. It provides tools for efficient financial planning, automates accounts payable and receivable tasks, and ensures that financial operations run seamlessly.

In the subsequent sections, we’ll delve deeper into core finance processes and how beSlick software can enhance each of them, making finance function management more efficient and error-free.

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Cash flow management

Often considered the lifeblood of a business, ensures that a company has the necessary funds to operate smoothly while adhering to finance processes and procedures. It involves monitoring income and expenses, managing accounts receivable and payable, and optimizing cash reserves. The ability to effectively manage cash flow is critical for business sustainability.

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Financial analysis and reporting

These play a pivotal role in providing insights into a company’s financial performance while adhering to finance processes and procedures. By analyzing financial data and generating reports, businesses can identify trends, make informed strategic decisions, and meet regulatory requirements.

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Risk management

Another core finance process while adhering to finance processes and procedures. It involves identifying and mitigating financial risks that could impact the company’s stability. From market fluctuations to credit risk, businesses need to have robust risk management processes in place.

The integration of beSlick software into these core finance processes can revolutionize how businesses manage their finances. With beSlick’s tools and features, cash flow management becomes more efficient, financial analysis is streamlined, and risk management is enhanced while adhering to finance processes and procedures. It’s the missing piece that can transform finance function management.

As we continue through this guide, we’ll explore even more finance processes while adhering to finance processes and procedures and delve into the benefits of integrating beSlick software into your financial workflow. Stay with us as we navigate the intricate world of finance process management.

What are the basic financial procedures

In the realm of finance, there are foundational procedures that every business should adhere to, forming a comprehensive financial processes list. These basic financial procedures serve as the building blocks for financial stability and growth.

 

 

In this section, we’ll outline these fundamental financial procedures, emphasizing their importance and impact on an organization’s financial health. From budgeting to expense tracking, these procedures are the bedrock of sound financial management according to the financial processes list.

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Budgeting

Where it all begins. It’s the process of setting financial goals, creating a detailed plan, and allocating resources to achieve those goals. An effective budget ensures that a company allocates funds efficiently and strategically, whether it’s for operational expenses or growth initiatives.

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Expense tracking

Equally vital and part of the financial processes list. It involves monitoring and recording all expenses, ensuring transparency and accountability in financial operations. Proper expense tracking can lead to cost savings, better financial decision-making, and improved profitability.

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Financial reporting

The means by which a company communicates its financial performance to stakeholders, a crucial part of the financial processes list. It includes the preparation of financial statements, such as the balance sheet, income statement, and cash flow statement. Accurate and timely financial reporting is essential for regulatory compliance and investor confidence.

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Effective financial procedures

When executed meticulously, create a robust financial foundation for businesses. They provide clarity, control, and the ability to adapt to changing circumstances. It’s about building a financial house on a solid foundation, as specified in the financial processes list.

beSlick software complements these basic financial procedures seamlessly while adhering to the financial processes list. It simplifies budgeting, streamlines expense tracking, and facilitates accurate financial reporting. With beSlick, businesses can ensure that their financial procedures are not only efficient but also compliant with industry standards and best practices.

In the following sections, we’ll provide real-world examples of how these financial procedures come to life and how beSlick contributes to their effectiveness.

What is an example of a financial process?

What is an example of a financial process?

In the realm of financial management, adhering to well-defined finance processes is essential for a company’s fiscal well-being. In this exploration, we’ll focus on the crucial process of month-end reporting. This process ensures not only the accuracy but also the timeliness of a company’s financial records, making them ready for in-depth analysis. We’ll guide you through the finance process steps involved in month-end reporting using a practical example.

Month-End Reporting Template Process Example:

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Upload Bank Statements

At the start, finance teams gather bank statements from various accounts as the foundation for reconciling financial transactions.

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Import Transactions

The next step involves importing transactions into the financial system, centralizing all financial data for reconciliation.

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Reconcile Accounts

Reconciliation is at the heart of financial accuracy. Here, finance professionals meticulously match financial system transactions with those on bank statements, resolving any discrepancies.

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Review Fixed Assets

Companies with substantial fixed assets review their status and value to ensure accurate financial records.

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Depreciate Fixed Assets

Depreciation calculates the reduction in fixed asset value over time, maintaining accurate financial records.

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Prepare Financial Statements

Financial statements, including the balance sheet, income statement, and cash flow statement, are meticulously prepared, offering a comprehensive overview of the company’s financial health.

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Final Review

A final review guarantees data accuracy before presenting the financial statements to stakeholders. Adjustments are made to maintain record integrity.

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Approve Financial Statements

Once approved by relevant stakeholders or management, financial statements become official records, ready for analysis.

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Close Month

The last step officially locks down financial records for the reporting period, preventing further changes.

These finance process steps underscore the meticulous nature of financial management and the critical role of well-defined procedures in maintaining financial transparency and compliance. As we delve into finance process management, we’ll explore how beSlick software streamlines these steps, enhancing accuracy and ensuring compliance.

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What is a financial flowchart

A financial flowchart, often referred to as a finance department process flow chart, is a powerful visual tool that maps out how financial data, transactions, and decision-making flow through the various functions of a finance department.

These flowcharts are indispensable assets in the world of finance process management. They provide a clear and intuitive overview of complex financial procedures, breaking them down into manageable steps. This visual clarity not only aids in understanding but also allows finance teams to identify bottlenecks, inefficiencies, or areas for improvement within their processes.

Here are some key reasons why finance departments rely on these flowcharts:

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Process Visualization

Finance flowcharts offer a visual representation of financial processes, making it easier for team members to grasp the entire workflow quickly. This visual aid simplifies complex financial procedures, promoting a better understanding of how tasks are interconnected.

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Identification of Inefficiencies

By mapping out financial processes, organizations can pinpoint inefficiencies and redundancies. This insight allows them to make informed decisions to streamline operations, reduce costs, and enhance efficiency.

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Compliance and Audit Readiness

Financial flowcharts help ensure that finance departments adhere to regulatory guidelines and internal controls. During audits, these visual representations serve as valuable references for demonstrating compliance.

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Process Improvement

Analyzing finance department process flow charts enables organizations to identify areas where process improvement is needed. This data-driven approach supports continuous improvement efforts.

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Training and Onboarding

For new finance team members, flowcharts act as valuable training tools. They provide a structured overview of processes, helping newcomers become familiar with their roles more efficiently.

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Communication

Flowcharts facilitate effective communication among team members. When everyone understands the process flow, collaboration becomes smoother and more efficient.

Now, imagine having a tool that simplifies the creation and utilization of these finance department process flow charts. beSlick software is designed to do precisely that. It empowers finance teams to effortlessly create, modify, and collaborate on flowcharts, ensuring that financial processes are well-documented, efficient, and compliant.

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What is an example of a financial process improvement

In the realm of finance process management, the pursuit of efficiency and accuracy is paramount. Organizations continually seek ways to enhance their financial processes, ensuring they are streamlined and error-free. Let’s delve into a concrete example of a financial process improvement within an organization and how software contributes to this transformation.

Imagine an organization that traditionally handles expense reporting through manual, paper-based submissions. Employees collect physical receipts, complete paper forms, and submit them to the finance department for approval and reimbursement. This outdated process is time-consuming, error-prone, and inefficient.

Now, envision a financial process improvement within this organization: the transition from manual expense reporting to a streamlined, automated system. Here’s how it works:

These flowcharts are indispensable assets in the world of finance process management. They provide a clear and intuitive overview of complex financial procedures, breaking them down into manageable steps. This visual clarity not only aids in understanding but also allows finance teams to identify bottlenecks, inefficiencies, or areas for improvement within their processes.

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Digital Receipt Capture

 Employees use a user-friendly mobile app to capture digital images of their receipts, eliminating the need for paper and reducing the risk of lost or damaged receipts within the organization.

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Expense Data Extraction

Automation capabilities seamlessly extract relevant data from digital receipts, eliminating manual data entry, reducing errors, and expediting the expense reporting process.

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Automated Approval Workflow

 An automated approval workflow tailored to the organization’s needs is introduced. Expense reports are routed to the appropriate approvers based on predefined rules and limits, ensuring a responsive and efficient process.

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Real-time Expense Tracking

Employees and finance teams gain real-time visibility into the status of expense reports through an intuitive dashboard, allowing for timely actions and faster reimbursement.

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Accurate Record-keeping

The transition to an automated system ensures consistently accurate and up-to-date expense records, crucial for financial reporting and compliance.

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Cost Reduction

By eliminating paper-based processes and manual data entry, the organization significantly reduces costs associated with printing, storage, and labor.

This example of a financial process improvement within an organization illustrates how software transforms a labor-intensive, error-prone process into a streamlined, cost-effective workflow, reducing errors, and fostering collaboration.

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What is a finance process

In the context of finance process management, it’s crucial to understand what constitutes a finance process within an organization. Finance processes are a series of interconnected tasks and activities designed to manage an organization’s financial resources effectively. They ensure accurate financial transactions, comprehensive data analysis, and precise financial decision-making.

Finance processes encompass various activities:

Finance processes encompass various activities:

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Data Collection

The finance team gathers historical financial data, market trends, and departmental input.

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Goal Setting

Establishing financial goals, including revenue targets, cost controls, and investment plans.

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Resource Allocation

Allocating resources to departments and projects, aligning with goals.

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Departmental Budgets

Each department creates its budget, outlining expenses and revenue.

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Consolidation

Combining departmental budgets into an organizational budget.

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Review and Approval

Stakeholders and executives review and adjust the budget as needed.

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Implementation

The approved budget guides expenditures and revenue for the fiscal year.

This finance business process example emphasizes the complexity and significance of finance processes within organizations. Efficient tools and software streamline these processes, reduce errors, and enhance collaboration among finance teams.

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What are financial systems and processes

Financial systems and processes are the backbone of an organization’s financial operations. These systems encompass the software, tools, and procedures used to manage and control an organization’s financial resources. In conjunction with well-defined financial processes and procedures, they enable the efficient flow of financial information, streamline transactions, and support decision-making.

Key Components of Financial Systems and Processes:

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Accounting Software

Modern organizations rely on robust accounting software to record transactions, manage ledgers, and generate financial statements. These systems automate many aspects of financial data management, reducing the risk of errors.

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Financial Reporting Tools

Specialized reporting tools help organizations create, customize, and distribute financial reports. They provide insights into financial performance, aiding in informed decision-making.

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Expense Management Systems

These systems streamline expense tracking, approval workflows, and reimbursement processes. They help control costs and ensure compliance with financial processes and procedures.

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Payroll Software

Payroll systems automate salary calculations, tax deductions, and compliance with labor laws. They ensure accurate and timely payment to employees, adhering to established financial processes.

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Financial Analytics Platforms

Analytics tools enable organizations to derive valuable insights from financial data. They support forecasting, budgeting, and scenario analysis, aligning with financial procedures.

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ERP (Enterprise Resource Planning) Systems

ERPs integrate various aspects of business operations, including finance, into a single system. They enhance data sharing and collaboration across departments, streamlining financial processes.

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Compliance and Audit Solutions

To meet regulatory requirements, organizations utilize compliance and audit software. These tools help document processes and maintain a clear audit trail in accordance with financial procedures.

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Financial Workflow Automation

Workflow automation tools optimize financial processes by eliminating manual tasks, reducing errors, and increasing efficiency, adhering to established financial procedures and systems.

Integrating beSlick into an organization’s financial systems and processes can be a game-changer. By simplifying complex tasks, reducing errors, and fostering collaboration, it aligns seamlessly with the ethos of efficient financial management and established financial processes and procedures.

As we explore further, we’ll delve into the specific benefits of incorporating beSlick into financial systems and procedures, ultimately enhancing an organization’s financial health.

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What is a finance workflow

In finance process management, workflows and process flows are fundamental concepts that ensure the efficient execution of financial tasks. A finance workflow represents the sequence of steps and tasks within a financial process, guiding the journey of financial tasks from initiation to completion. These workflows play a crucial role in minimizing errors, ensuring compliance, and promoting efficiency within the finance process flow.

Key Characteristics of a Finance Workflow and Process Flow:

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Task Assignment

Assigning specific responsibilities to individuals or teams ensures accountability within the finance process flow.

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Automated Notifications

Workflow automation tools send timely notifications to relevant stakeholders, reminding them of pending tasks and approaching deadlines.

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Approval Chains

Complex financial processes often require multi-level approvals, and finance workflows enforce these approval hierarchies within the finance process flow.

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Document Management

Securely storing and easily accessing financial documents, receipts, and data is essential for reference and compliance within the finance process flow.

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Compliance Checks

Assigning specific responsibilities to individuals or teams ensures accountability within the finance process flow.

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Task Dependencies

Managing task sequences effectively and identifying dependencies is crucial to maintain a smooth finance process flow.

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Real-time Tracking

Tracking the progress of financial processes in real-time allows organizations to identify bottlenecks and resolve issues promptly within the finance process flow.

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Audit Trails

Maintaining detailed audit trails provides a transparent history of all actions taken within the finance process flow, aiding in accountability and compliance.

Integrating beSlick’s workflow capabilities into finance processes enhances the overall finance process flow. This software simplifies task assignment, automates notifications, and facilitates collaboration among finance teams. It aligns seamlessly with the ethos of streamlining financial processes, reducing complexity, and improving efficiency within the finance process flow.

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Streamlining Finance Processes with beSlick

In the world of finance process management, efficiency, accuracy, and compliance are paramount. Organizations that excel in these areas often have robust finance workflows and process flows in place. These structured approaches ensure that financial tasks, from budgeting to reporting, follow well-defined paths, reducing errors and promoting accountability.

beSlick, with its ethos of simplifying and enhancing the way organizations handle their financial processes, is a game-changer. By integrating beSlick into their financial systems, organizations can streamline their finance workflows and process flows, leading to several key benefits:

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Enhanced Efficiency

Task automation and streamlined communication lead to faster and more efficient financial processes.

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Reduced Errors

The structured approach of beSlick reduces the likelihood of errors and promotes accuracy.

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Improved Collaboration

Finance teams can collaborate seamlessly, regardless of location, ensuring smoother workflows.

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Enhanced Compliance

With built-in compliance checks, organizations can ensure adherence to regulations and internal financial policies.

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Transparent Audit Trails

Detailed audit trails provide a clear history of all financial actions, aiding in compliance and accountability.

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Real-time Tracking

Identifying bottlenecks and resolving issues promptly becomes possible with real-time progress tracking.

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Cost Savings

Streamlined processes often lead to reduced operational costs.

By incorporating beSlick into their financial systems, organizations can align with the ethos of efficient financial management, enabling them to navigate the complexities of finance with ease.

Are you ready to transform your finance processes? Experience the benefits of beSlick for yourself. Sign up for a free trial and explore how beSlick can streamline your finance workflows and process flows, improving efficiency and accuracy in financial management.

Take the first step towards a more efficient and effective financial future.

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Frequently Asked Questions

What happens to everything after my trial finishes?

When you sign up to an active subscription everything will transition so you can keep using the platform uninterrupted.

If you decide not to go ahead we'll keep the data for 30 days, it will then be deleted.

How many users are included in beSlick?

Both Standard & Pro versions of beSlick include up to 5 users, additional users can be added at the relevant pricing for that tier.

Standard can then also have up to 10 Guest users, plus 2 more per paid user.

Pro can have unlimited Guest users.

Can I get a demo with an expert, to see if it is a fit (and get some guidance)?

Absolutely - we highly recommend a 1:1 30minute video demo with one of the team, you can select in the enquiry form.

They'll listen to your requirements and let you know if it is a fit, and if it is they'll show you the best way to achieve what you need to.

They'll even map in an example process for you (if you have one).

Can I use this as a process or SOP library?

Yes, you can easily create flowchart templates using the simple drag & drop builder that supports decisions & loops.

You can embed pictures, video, docs & links to show how to do what needs to be done.

The value comes when you execute these templates as task checklists that follow the exact template you've designed, with an inbuilt feedback loop so people can suggest improvements that can be immediately implemented.

So everything improves, continuously.

Is this a to-do manager, that can track actions & reminders?

Absolutely - collate actions from meetings and assign them with due dates and dependencies. Collate ideas and suggestions into a new task. Create tasks on the mobile app for when you suddenly remember something you don't want to forget.

Need to get milk on the way home or book a family holiday?

Keep it all in one place, and mark them as private if you need to.

Do you offer support other than chat?

Yes, and we help with real experts discussing your challenges and how to solve them right at the start.

Our support is one of the key differentiators in how you work with us, as we know that getting the right advice and guidance signficantly improves the value you achieve and the speed at which you can implement.

We highly recommend a demo with one of our system experts before you purchase to make sure it is the right fit and help you start.

Worth noting, even our free implementation tier includes a specialist for the first month to make sure your journey is a success.

What integration & automation do you support?
This is where things can get exciting. We always recommend starting simple, and making sure the process works - because automating something that isn't great won't make things better.

We support integration through Zapier, which means you connect beSlick to over 4,000 applications including CRM, email, finance or other databases. This could be Salesforce, Pipedrive, Google Sheets or a SQL database - or anything else.

Example use cases include;

  • Data captured during a process task to be automatically inserted into your CRM
  • Automatically email a generated PDF report to a client using data entered during the task
  • Kick off a beSlick task based on a field changing in Salesforce
  • Creating a beSlick task from an email in your inbox, to add it to your personal 'to-do' list

Integrating systems and automating activities helps you save time and reduce cost, and to provide an even more brilliant service to your customers.

 

If I need help getting started, how do you help?

While beSlick is simple to use, we're keen to make sure you get value as quickly as possible. As you'd expect, all customers have access to our extensive support documentation library, email support and responsive online chat for any queries.

We also offer a range of implementation options;

  1. Free support call during your trial
    • To answer questions, discuss your use case, map in an example process
  2. Starter Assistance - included free
    • Assigned, dedicated specialist
    • 4x One hour video calls
    • To advise, train, help map, advise on integration
    • Included free with every active subscription
    • Recommended for less than 10 users
  3. Accelerator Pack - £995, $1,350 or €1,200
    • Delivered to Proven Process
    • 3x 4hr remote or on-site sessions
    • Help you achieve more value, faster
    • Onsite is UK only, travel costs may be charged
  4. Managed Implementation - Bespoke
    • Agreed scope of delivery
    • Senior consultants embedded in your business
    • Typically targetting compliance (for example ISO, CQC, FCA)
    • Cost is bespoke depending on requirements
    • For larger implementations or complex requirements
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