It is crucial to have a month-end reporting checklist that notifies each person when they need to provide the correct information to finance.
In this example new clients, billing, consulting and sales commission data are all requested as part of the workflow. You can add or remove any other parts of the business that should be involved in this finance process.
Import this template, tailor appropriately (including assigning steps to the right people) and then create a recurring monthly schedule to ensure that everything happens as it should, every time.
1Set up new clients for invoicing
Importance: Standard
Due: after task start date
Add a link to;
- Where the new client information can be found.
- Where the new client should be set up for invoicing.
2Obtain billing data
Importance: Standard
Due: 3 working days after task start date
Create a step for each person who has to submit data for client billing purposes.
This will enable a notification to be emailed to the correct person on a monthly basis, requesting the billing data.
2.1Approve billing data
Importance: Standard
Due: after step 2
Please review and approve billing data:
{billing_data}
3Create draft invoices
Importance: Standard
Due: 2 working days after task step 2.1
Use the approved billing data available in the step above.
{billing_data}
3.1Draft consultancy invoices
Importance: Standard
Due: after step 2.1
3.2Approve invoices
Importance: Standard
Due: 2 working days after step 3.1
Add a link to where the invoices can be viewed.
4Send invoices
Importance: Standard
Due: on task due date
5Obtain sales commission figures
Importance: Standard
Due: 3 working days after task start date
5.1Approve sales commission figures
Importance: Standard
Due: after Step 5
Use the sales commission data in the step above.
{sales_commission}
5.2Notify payroll – commission figures aproved
Importance: Standard
Due: after Step 5.1
Use this template on beSlick
Add to your Organisation or start a free trial today to use this template.
